Privacy
Privacy Policy
Who is responsible for your information
Camp Amy Molson Inc. is responsible for the personal information it holds. The person in charge of protecting it is Shauna Joyce, Executive Director, who can be reached at office@campamymolson.com or (514) 484-9919, or by mail at 5165 Sherbrooke West #210, Montreal, QC H4A 1T6.
Any question about this policy, and any request to see, correct or delete your information, goes to that address.
What we collect, and why
| When | What | Why |
|---|---|---|
| You write to us through the contact form | Your name, email address and message. The form also records your IP address, browser and the page you wrote from. | To answer you. The technical details help us block automated spam. |
| You apply for a job or to volunteer | Whatever you send us — usually a résumé, references and contact details. These arrive by email. | To consider your application. |
| You register a child for camp | Information about the child and their family, including health and dietary information needed to care for them safely. | To run the camp and keep your child safe. |
| You donate or buy event tickets | Your name and contact details, and the information the payment service needs. | To process the gift, issue a receipt and thank you. |
| Your child attends camp | Photographs and video taken during camp activities. | To show families what camp is like and to tell the camp’s story. |
We ask only for what we need. You can decline to give information, but some of it is necessary — we cannot register a child for camp without knowing about their allergies, for example.
We do not sell, rent or trade personal information, and we do not use it to send you marketing about other organizations.
Who else handles it
Some of this is handled for us by other organizations, each doing one job:
- Registration, contact and participant information is collected and stored using CampBrain, a cloud-based camp management platform.
- Donations are processed by CanadaHelps and event tickets by Zeffy. When you donate or buy a ticket you are on their website, under their own privacy policy, and we receive only the resulting record — your name, contact details, mailing address and the amount. Payment card details are handled directly by secure, PCI-compliant payment processors and are never stored on our servers.
- Our website is hosted by a web hosting company, and our email runs on a business email service.
- Our website is maintained by an outside web developer.
Each of them is bound by a written agreement to use the information only for the work we have asked them to do, and to protect it.
Information held outside Quebec
Our web host, our email provider and the services listed above are located outside Quebec. Your information may therefore be stored or processed outside the province, where other laws apply. Before entrusting information to them we assess whether it will receive protection that is adequate in light of Quebec law.
Cookies and tracking
This website uses one cookie, and it is not used to track you:
| Name | What it does | How long |
|---|---|---|
PHPSESSID |
A standard session cookie, set by the website software so pages work correctly while you browse. It holds no personal information. | Until you close your browser |
There is no analytics on this website. We do not use Google Analytics or any equivalent, we do not use advertising or social-media tracking pixels, and we do not build profiles of visitors.
The video on our About and Donate pages is hosted by YouTube. It does not load until you press play, and nothing is sent to YouTube unless you do. If you press play, YouTube may set its own cookies, and its privacy policy applies to that. Your choice is remembered only for the rest of your visit and is not stored in a cookie.
Links to other websites — including our donation and registration pages and our social media accounts — take you to services with their own privacy policies, and this one no longer applies once you arrive.
How long we keep it
| Information | Kept for |
|---|---|
| Messages sent through the contact form | 12 months |
| Job and volunteer applications | 24 months |
| Camper registration records, including health and dietary information | As long as needed to provide registration services, to keep historical records for returning families, and to meet our legal, accounting and health-record obligations |
| Donation and event records tied to an official tax receipt or an audit trail | At least six years from the end of the tax year in which the transaction occurred, as the Canada Revenue Agency requires |
| Event registration records not tied to a receipt | As long as needed to run the event and to manage our ongoing relationship with you |
| Photographs and video used to promote the camp | Until you withdraw your consent |
When information is no longer needed for the purpose it was collected for, and no law requires us to keep it, we destroy it.
You may ask us to correct or delete your information at any time. Where it is held by one of the services described above, we process the request with them within 30 days. Information tied to an issued tax receipt or to our accounting records cannot be deleted before the legal retention period has run.
Children
Camp Amy Molson serves children aged 5 to 14, so most of what we hold about campers is given to us by a parent or guardian, who consents on the child’s behalf. A parent or guardian may ask to see, correct or withdraw that information at any time.
Photographs and video of campers are used to promote the camp only where a parent or guardian has given consent on a consent form. That consent lasts until it is withdrawn, and it can be withdrawn at any time by writing to office@campamymolson.com.
Your rights
Under Quebec law you may:
- ask what personal information we hold about you, and get a copy of it;
- have it corrected if it is inaccurate, incomplete or out of date;
- withdraw your consent, or ask us to stop using it;
- ask us to delete it, or to stop a search engine linking to it, where the law allows;
- receive it in a structured, commonly used technology-based format.
Write to Shauna Joyce at office@campamymolson.com. We will respond within 30 days. If you are not satisfied with our answer, you may complain to the Commission d’accès à l’information du Québec.
Keeping it safe
Access to personal information is limited to the people who need it to do their work. The website is served over an encrypted connection, administrative areas require a password, and records are kept only as long as they are needed.
If a confidentiality incident occurs that presents a risk of serious injury, we will notify the people concerned and the Commission d’accès à l’information, and we keep a register of such incidents.
Changes to this policy
If we change this policy we will update the date at the top of the page. Material changes will be announced on the website.
How to reach us
Shauna Joyce, Executive Director
Camp Amy Molson Inc.
5165 Sherbrooke West #210, Montreal, QC H4A 1T6
office@campamymolson.com ·
(514) 484-9919